Afterschool Programs

The Y requires that payment be made by credit card/debit card, or a bank draft from a checking or savings account. You may choose to have your payment processed every Friday for the following week or on the first day of the month for all billing weeks in that particular month. If your payment is declined, the Y will attempt to reprocess the payment one additional time before contacting you.

Please submit a Child Care EFT Authorization Form with your program application to the Y at 298 College Street, Burlington, VT 05401. You may also email your EFT Form to the Business Systems Office at [email protected].

If your payment declines, the Y will notify you of the decline and balance amount due. It is your responsibility to communicate with the Y’s Business Office to ensure your balance is paid in full. If there is a lack of communication and your balance is not paid in full, the Y reserves the right to cancel your enrollment in the program. The child’s enrollment in any other Y program will not be permitted until the account is paid in full. It is the sincere wish of the Y that none of the above steps will need to be taken. We appreciate you keeping your account up to date. Please contact the Y immediately if your financial circumstances change and you are unable to make your tuition payments, prior to your weekly or monthly withdrawal.

Families receiving financial assistance from the State of Vermont are responsible for confirming that the Y receives a valid certificate and for paying the balance due until a certificate is received. Your child may not start a program without a certificate in place or payment in full. Families are responsible for their co-pay to the Y (the difference between tuition and financial assistance), as well as any remaining balance if eligibility is terminated. Y payment due dates and payment policies apply to all families, including those receiving financial assistance. 

Please note: 100% eligibility through the State does not necessarily mean 100% of your tuition is covered. You still may be responsible to pay a co-pay. 

Vermont’s child care subsidy program now makes more money available to more families to help pay for afterschool care. To see if you qualify, click here.

To help families who need additional support or are on the edge of eligibility for state subsidy, Y financial assistance may be available. To apply for Y assistance, a family must first apply for the Vermont child care subsidy. Ready to apply for Y financial assistance? Apply by clicking here.

We welcome you to contact the Business Systems Office, at [email protected] or 802-652-8190, with questions. 

Your tuition starts the first partial or full week of school and continues through the last scheduled week of school. Each afterschool program follows the school district’s calendar, and we intend for the program to run every day that school is in session. However, emergency closures may occur due to weather, staffing or unexpected school district closures. Refunds are not available for these closures, unless they extend for three consecutive days or more. To account for this, the final week of care is covered by the Y and is not charged to families.

State Subsidy Assistance policies:

• Families are granted 20 vacation days, calculated July-June each year (not January-December). After a family has used all 20 vacation days, subsidy will not cover the cost of your weekly tuition payment. This means that the family would be responsible to pay the tuition rate if you do not have any vacation days left. 
• It is the family’s responsibility to communicate with the program Site Director when they plan to use vacation days.

All changes to enrollment and cancellations must be processed through the Greater Burlington YMCA School Age Department. If you have any questions, please email Kelsey Coyle, Director of Youth and Family Programs, at [email protected]. Please note that letting your Site Director know is not sufficient.

• Should you decide to cancel a registration within 2 weeks of the start date of the program, you will not be refunded the deposit or the tuition fee. 
• If you cancel a registration 2 weeks or more before the program starts, you will receive a refund for any tuition you have paid, but not the deposit. Deposits and registration fees are non-refundable.
• If you choose to withdraw your child from the program, two-weeks advanced notice is required.

If you have a question about financial assistance, billing, or payments, contact the Business Systems Office, at [email protected] or 802-652-8190.