FAQs for Parents
FAQs for Parents
See below for answers to your questions regarding payments, check-in and check-out procedures, sending mail, and other frequently asked questions.
Registration, Payment and Forms
My son’s friend is attending camp. Can they be in the same cabin? Yes. Coming to camp with a friend can add to the camp experience. However, only one mutual request will be granted. Campers requesting each other must have birth dates with 18 months of each other in order to ensure an age-appropriate experience. The parents of both children must make the request, and large groups of friends will not be allowed. This is to enhance the experience of camp for all campers, and we believe part of being at camp is making new friends.
How do I apply for financial assistance? You must fill out a financial aid application. It is important that all required documentation is provided or your financial assistance request cannot be processed. You can find the letter which more fully explains the process here, and the application form here.
What types of discounts do you offer? Camp Abnaki and the Greater Burlington YMCA offer the following discounts: YMCA members save $50 off their total amount due (one-time discount). Families registering multiple children receive a discount of $100-$160, depending upon length of session. The discount applies to the session with the lowest cost. Full time employees of the Greater Burlington YMCA are also eligible for a discount. Families receiving financial assistance are not eligible for these discounts.
Can I use state childcare subsidy to help pay for camp? No. The state of Vermont does not license resident camps. Therefore, state childcare subsidy funds cannot be used.
When is my balance due for camp? All camp balances are due by MAY 12, 2018. Registrations made after May 12th will require payment in full at least two weeks prior to camp. To make a credit card payment anytime, stop by the Greater Burlington YMCA or call our business office at 802-652-8190.
What forms of payment do you accept? You can pay for camp by cash, check, or one of the following credit cards: VISA, Mastercard, Discover Card, or American Express.
When are my son’s camp forms due? Camp forms (health form, camper confidential, health insurance card, etc.) are due May 12, 2017. If you are registering after May 6, the forms are due within 2 weeks of when you receive your confirmation packet (unless the session starts sooner). All forms must be completed before your son will be allowed to attend camp. If you need a copy of any of our forms, they can be found here.
Why does Camp Abnaki require that my son have a physical exam within 24 months prior to attending? It is our responsible to ensure that all members of our community are healthy ready to attend camp. This form has to be completed in full for all campers and staff to participate in camp.
CHECK IN/CHECK OUT
What time do I drop off my son? Check in is on the first Sunday of your son’s session. Check in time is from 2:00 p.m. to 4:00 p.m. Please notify the camp office if you will be dropping your son off late.
What is the check-in procedure? Check-in begins at the front gate, where the Assistant Camp Director will give you the village your son(s) have been assigned to. After parking in the designated area, members of the Camp Abnaki staff and Counselor-in-Training program will help move your luggage to your son’s village. While that is occurring, campers and their families proceed to the Administration Building to meet the Camp Director, undergo a quick health screening. If needed, families then see the camp nurse to drop off medications or ask any questions they have. The camp store is also open to see or make a purchase.
From the Administration Building, you proceed to your village. Upon entering the village, you will be greeted by the Village Leader, who will give you the specific cabin assignment and introduce you to the counselor in charge of the cabin. Once your son is settled in, you are free to depart camp.
The process typically takes from 30 to 45 minutes, but may vary depending upon when families arrive.
Can I drop my son off early? No. Camp does not offer early check in.
What time do I pick him up? Check out is on the last Saturday of your son’s session. Check out time is from 9:00 am to 11:30 am. Please note this is a new time.
Will the camp store be open during check in/check out? Yes. The camp store will be open during those times.
How do I send mail or a care package to my son? You can send mail or packages using standard carriers (USPS, UPS, FedEx) or drop them off at camp during check in. Mail is delivered to campers daily after lunch. Please be sure to include the name of your son’s cabin on any correspondence to ensure prompt delivery.
What should I include in a care package? What shouldn’t I include? Care packages are a great way to show your child you are thinking of him at camp. Care packages can include snacks (home baked goods are always popular), including cookies, brownies, fruit snacks, etc. Please include enough snacks in a care package for your son to share with all of his cabin mates. We ask that care packages not include any items containing candy, soda, or other items prohibited at camp.
Can I send email to my son? Yes, you can send him an e-mail at email@example.com. Please make sure his name and village are in the subject line.
What is the best way to see pictures of camp? The best way to see pictures is to like us on Facebook. We post pictures twice a day on our business page. The goal is to post a variety of pictures throughout the week to help get a flavor of camp.
Can I call my son and talk to him? We recommend that contact between parent and child during camp be done primarily through letters. Speaking to a parent can cause a camper to become homesick and disruptive to his camp experience. For many campers, increased independence from parents is a primary benefit of camp. Exceptions can be made on a case-by-case basis.
Last year, my son’s Village Leader called to tell me how he is doing. Can I expect the same call this year? Village Leaders call the parents of all first time campers as part of their responsibilities. It is not standard practice to call the parents of returning campers unless there is an issue that needs to be discussed.
What do you sell in the camp store? The camp store offers a wide variety of merchandise, including hats, t-shirts, sweatshirts, water bottles, frisbees, dog tags, and more. 5×7 photos of your son’s cabin group will be available for purchase during check out. Campers can also purchase snacks and drinks from the camp store.
Have a question we didn’t answer? Contact the camp office at (802) 652-8180.